Transcripts

How Transcripts Are Made

How Transcripts Are Made

This blog is an in-depth article on how transcripts are made. First, there is the deposition. Following that there is a process performed by the court reporter in producing an official transcript for our clients.

Documentation of deposition

Using a stenotype machine the court reporter documents the deposition word for word.

Proofreading and Editing Transcripts

At this point comes the proofreading and editing portion of the rough transcript by the court reporter. Sometimes a scopist is hired for the editing but not always.  During the editing process, the court reporter or scopists makes sure that any “untranslated” words (words that are not translated by the computer program that translates shorthand) are translated from steno shorthand to English. Then, any misspellings or typos are corrected.

Title Page Creation

This is where the court reporter or scopist create a title page as well as insert the page numbers for easy reference.

Readback

The court reporter reads the transcript through once more for any final corrections or edits to be made.

Production of transcript

The court reporter then produces the transcript.

Sending it Promptly

This is where Phoenix Deposition Services or another court reporting firm would promptly send out the transcript to the client.

Thank you for reading our blog and have a great week!

 

 

 

Clarifying Court Reporting Myths

At Phoenix Deposition Services, we’re proud of the court reporters and court reporting services we can provide to our clients everywhere. Our real-time court reporting allows access to reporting during a deposition even before video has been produced, allowing our users to skip a typical step in the process.

Unfortunately, we hear a number of common misconceptions about our court reporters. These people are professionals who work very hard to attain and retain their position – let’s look at some of they myths that have been spread about them, plus help correct them and set the record straight.

It’s Easy – Anyone Can Do It!

Probably the most common misconception here is that court reporters are a replaceable entity. Many people think that this is the kind of job you can just put out a simple ad for on Craigslist, and still others assume that given our modern technology, we could easily just replace court reporters with recording devices and automated systems.

Simply put, this is false. Even the most advanced automated programs out there still have major issues with things like audio volume, voice nuance and other particulars of this process. They also struggle big time with picking up any technical terminology or jargon used in the case – areas trained reporters will not have any issues in. And as we’ll go over in our next section, this is not simply a job anyone with typing skills can walk in and do instantly.

Typing is the Only Skill Needed

This is likely the most common misconception out there about court reporters – that as long as you can type a decent per-minute word count, you can step in and do this job with no further training. This is silly for several reasons, but the primary one is this: Court reporters aren’t even using a standard keyboard.

That’s right, court reporters use a stenograph machine, which uses 22 unmarked keys. Court reporters spend significant time in training learning how these keys translate into a shorthand that allows them to quickly capture everything that’s said – the average court reporter is able to track at least 225 words per minute this way, far faster than even some of the fastest typers in the world on a standard keyboard. If you haven’t been trained on a stenograph, which is a more complex process than many might imagine, you’d be completely lost as a court reporter. And all this is before we even get into the terminology and procedures that court reporters need to know, which are significant.

Thresholds Are Low

Down similar lines to our other misconceptions is the idea that once court reporters are trained, they have a guaranteed job for life. This isn’t true either – court reporting is a competitive field that requires its professionals to continuously improve their quality. Speed and accuracy requirements are stringent, and those who don’t meet them are released in the pursuit of the right level of quality.

For more on the truth about court reporters, or for any information on our certified court reporting services, speak to the pros at Phoenix Deposition Services today.

Video Conferencing Tips and Tricks

Video Conferencing Tips and Tricks

When it comes to video conferencing, anything can go wrong at any time. The key to success is preparation beforehand and remaining professional during any sudden technical issues that may arise. We have put together a few tips and tricks we have learned over the years and we hope you find them useful.

 

Triple check any equipment

This goes for any video settings too. Make sure that all microphones work and everything is a go before go-time.

Think about what is in the background

Avoid messy and distracting backgrounds altogether. Make sure when setting up your equipment that you are in a traffic-free area so there won’t be anyone else in view of the camera.

Simulate eye contact

Awkward camera angles can be especially distracting. Make sure that you keep the witness’s attention directly on the camera: that way their attention stays right where it is supposed to be and it appears as though there is proper eye contact between camera and viewers.

Prepare the witness

Be sure that everyone that will be in front of the camera is well versed on what is to be expected. It’s important to dress appropriately and professionally. Try not to slouch and speak loud enough for the microphones to record your statements clearly.

Mute all microphones not being used

Mute any and all microphones not in active use. This will help keep background noise to a minimum and keep anyone else chatting to a coworker from being picked up by the microphones.

When looking for Phoenix video court reporters, we recommend Phoenix Deposition Services for all of your court reporting and deposition needs.

Three Strategies for Depositions

Three Strategies for Depositions

Strategies for depositions are many. Depositions can often be the turning point in an upcoming court case. A skilled witness well prepared to be evasive when testifying can be an overall nightmare during questioning. In this blog we will explain three tactics used by highly skilled attorneys during depositions.

1. Wait for it…

There comes a point in an all-day deposition where the witness begins to lose their once well-recollected and freshly versed state of mind and the day begins to take its toll. This is where we recommend you save your best stuff for last. If well-timed and properly executed, you can catch your witness in a moment of weakness; this time is around 4 p.m,  when an entire day in the hot seat combined with a strong will to want the day to be done  leaves the witness vulnerable to mistakes and inconsistencies in their testimony.

2. Silence can be just as powerful as words

A great way to get a witness to talk without thinking or being coached by their attorneys is to take a long pause before moving on to the next question. Instead look at them as if they were not done speaking or that there is more to be said and you are waiting for them to finish. Do this until it becomes awkward and uncomfortable. The majority of people will respond to this and begin to babble out of nerves and potentially reveal more than intended.

3. Make a list and check it twice

There are many areas to cover in a deposition and it is important to be able to recall every last one of them, to make a checklist and as the deposition progresses begin to check off each entry. The importance of the checklist is because many things become discovered during testimony and often attorneys begin to go in a direction not in their preplanned line of questioning and can become sidetracked. So stay focused and stay flexible and you are sure to keep the competitive advantage.

If you would like to schedule a deposition with us today, feel free to contact our office or visit our website’s Schedule a Deposition page.

 

Staying Fit

Staying Fit When Working in an Office

Staying Fit While Working in an Office

Staying fit while working in an office is no easy task for some of us, especially once that “20 year anniversary” with your company comes around. This blog contains tips for staying fit when working in an office.

1. Get up and move around

Take advantage of any opportunity you get to get up and get moving around. Whatever it may be, be proactive when it comes to your health. Try running those copies over to the post office whenever you find a chance.  It will get the oxygen going and hit the reset button on your brain.

2. Drink lots of water

Water essentially keeps your system clean and you running as efficient as possible. Our advice is investing in a reusable water bottle and take short trips to the cooler whenever it’s time for a refill.

3. Walking to lunch

Getting into your car may save time during your lunch break, but walking to get your meal can be just one more of those precious moments to get up and get going during your day.

4. Eat breakfast and cut out snacks

We all know the old saying breakfast is the most important meal of the day. Not only is it your fuel to get you going in the morning, it sustains your energy throughout the day. Also,  when a properly proportioned, well-balanced diet containing the right health components is the start of your day, you will feel full of energy and ready to take on the world.

5. Take a lunch break at the gym

Depending what your time allowance is for your lunch break, you may be able to squeeze in a quick 20-minute workout to re-energize you after a light lunch.

As for court reporters, there is a lot of required sitting during depositions and at the computer day in and day out.  We follow these basic standards for staying fit so we can continue to produce the best transcripts in Phoenix, AZ.

Thank you for reading our blog and don’t forget to schedule a deposition today!

 

Advantages of Video Conferencing

Advantages of Video Conferencing

Advantages of Video Conferencing

This blog is about the advantages of video conferencing.  Video conferencing is a fast and reliable way for legal professionals to conduct business in realtime through the use of a computer and an internet connection. When parties who are not able to be in the same room as one another but still need to attend court proceedings, depositions or consultations together, that is when this innovation is called upon. Video depositions are now more readily available than ever before thanks to the availability of WiFi and the internet.

What is  Coming for Video Conferencing

Video conferencing is an amazing innovation alone but now courtrooms are attempting to develop a sophisticated holographic technology that uses facial recognition software capable of recreating crime scenes and analyzing a witness in order to determine whether a witness is a credible source of information. The advantages of this will be that court reporters will be able to record the witnesses statements, but also analyze how the witness’s facial expressions appear while making their statement and if the software believes they are telling the truth or not. This type of advanced technology is still quite a ways away due to the expensive costs that come with research alone, not to mention failed prototypes. One company even gave more than two million dollars towards this impressive innovation. Every day in the legal field we find out that no matter how advanced technology becomes, there is little comparison to the skills of a great court reporter capable of checking the accuracy of transcripts and other official documents. No matter how much we may be able to speed up the process of how courtroom information is gathered and shared, we will always need the fastest computer available and that is the human brain.

If you would like to read more on this topic, consider checking out our blog page found on our website at www.phoenixdepositionservices.com.