Video Conferencing Tips and Tricks

Video Conferencing Tips and Tricks

When it comes to video conferencing, anything can go wrong at any time. The key to success is preparation beforehand and remaining professional during any sudden technical issues that may arise. We have put together a few tips and tricks we have learned over the years and we hope you find them useful.

 

Triple check any equipment

This goes for any video settings too. Make sure that all microphones work and everything is a go before go-time.

Think about what is in the background

Avoid messy and distracting backgrounds altogether. Make sure when setting up your equipment that you are in a traffic-free area so there won’t be anyone else in view of the camera.

Simulate eye contact

Awkward camera angles can be especially distracting. Make sure that you keep the witness’s attention directly on the camera: that way their attention stays right where it is supposed to be and it appears as though there is proper eye contact between camera and viewers.

Prepare the witness

Be sure that everyone that will be in front of the camera is well versed on what is to be expected. It’s important to dress appropriately and professionally. Try not to slouch and speak loud enough for the microphones to record your statements clearly.

Mute all microphones not being used

Mute any and all microphones not in active use. This will help keep background noise to a minimum and keep anyone else chatting to a coworker from being picked up by the microphones.

When looking for Phoenix video court reporters, we recommend Phoenix Deposition Services for all of your court reporting and deposition needs.

Strategies for depositions

Three Strategies for Depositions

Three Strategies for Depositions

Strategies for depositions are many. Depositions can often be the turning point in an upcoming court case. A skilled witness well prepared to be evasive when testifying can be an overall nightmare during questioning. In this blog we will explain three tactics used by highly skilled attorneys during depositions.

1. Wait for it…

There comes a point in an all-day deposition where the witness begins to lose their once well-recollected and freshly versed state of mind and the day begins to take its toll. This is where we recommend you save your best stuff for last. If well-timed and properly executed, you can catch your witness in a moment of weakness; this time is around 4 p.m,  when an entire day in the hot seat combined with a strong will to want the day to be done  leaves the witness vulnerable to mistakes and inconsistencies in their testimony.

2. Silence can be just as powerful as words

A great way to get a witness to talk without thinking or being coached by their attorneys is to take a long pause before moving on to the next question. Instead look at them as if they were not done speaking or that there is more to be said and you are waiting for them to finish. Do this until it becomes awkward and uncomfortable. The majority of people will respond to this and begin to babble out of nerves and potentially reveal more than intended.

3. Make a list and check it twice

There are many areas to cover in a deposition and it is important to be able to recall every last one of them, to make a checklist and as the deposition progresses begin to check off each entry. The importance of the checklist is because many things become discovered during testimony and often attorneys begin to go in a direction not in their preplanned line of questioning and can become sidetracked. So stay focused and stay flexible and you are sure to keep the competitive advantage.

If you would like to schedule a deposition with us today, feel free to contact our office or visit our website’s Schedule a Deposition page.

 

Staying Fit

Staying Fit When Working in an Office

Staying Fit While Working in an Office

Staying fit while working in an office is no easy task for some of us, especially once that “20 year anniversary” with your company comes around. This blog contains tips for staying fit when working in an office.

1. Get up and move around

Take advantage of any opportunity you get to get up and get moving around. Whatever it may be, be proactive when it comes to your health. Try running those copies over to the post office whenever you find a chance.  It will get the oxygen going and hit the reset button on your brain.

2. Drink lots of water

Water essentially keeps your system clean and you running as efficient as possible. Our advice is investing in a reusable water bottle and take short trips to the cooler whenever it’s time for a refill.

3. Walking to lunch

Getting into your car may save time during your lunch break, but walking to get your meal can be just one more of those precious moments to get up and get going during your day.

4. Eat breakfast and cut out snacks

We all know the old saying breakfast is the most important meal of the day. Not only is it your fuel to get you going in the morning, it sustains your energy throughout the day. Also,  when a properly proportioned, well-balanced diet containing the right health components is the start of your day, you will feel full of energy and ready to take on the world.

5. Take a lunch break at the gym

Depending what your time allowance is for your lunch break, you may be able to squeeze in a quick 20-minute workout to re-energize you after a light lunch.

As for court reporters, there is a lot of required sitting during depositions and at the computer day in and day out.  We follow these basic standards for staying fit so we can continue to produce the best transcripts in Phoenix, AZ.

Thank you for reading our blog and don’t forget to schedule a deposition today!

 

Advantages of Video Conferencing

Advantages of Video Conferencing

Advantages of Video Conferencing

This blog is about the advantages of video conferencing.  Video conferencing is a fast and reliable way for legal professionals to conduct business in realtime through the use of a computer and an internet connection. When parties who are not able to be in the same room as one another but still need to attend court proceedings, that is when this innovation is called upon. Video depositions are now more readily available than ever before thanks to the availability of WiFi and the internet.

What is  Coming for Video Conferencing

Video conferencing is an amazing innovation alone. Now courtrooms are attempting to develop a sophisticated holographic technology that uses facial recognition software capable of recreating crime scenes. It is also said to analyze witnesses in order to determine whether a witness is a credible source of information. The advantages of this will be that court reporters will be able to record the witnesses statements, but also analyze how the witness’s facial expressions appear and if the software believes they are telling the truth or not.

This type of advanced technology is still quite a ways away due to the expensive costs that come with research alone, not to mention failed prototypes. One company even gave more than two million dollars towards this impressive innovation. Every day in the legal field we find out that no matter how advanced technology becomes, there is little comparison to the skills of a great court reporter. No matter how much we may be able to speed up the process of how courtroom information is gathered and shared, we will always need the fastest computer available and that is the human brain.

If you would like to read more on this topic, consider checking out our blog page found on our website at www.phoenixdepositionservices.com.

 

 

Training and Equipment for Court Reporters

Training and Equipment for Court Reporters

Training and Equipment for Court Reporters

At Phoenix Deposition Services, we’re proud to provide realtime court reporting software to allow live access to reporting during a given deposition. This service comes after traning and equipment for court reporters is provided..

Part of our high-quality service comes from the expertise of our certified court reporters. What is the training required to get this kind of position, and what equipment is used for accurate and speedy transcription? Here are some basics.

Training

To become a licensed court reporter, one must attend a certified court reporting school accredited by the National Court Reporters Association (NCRA). The courses for this usually take around three years on average, with applicants required to have a high school diploma or GED to enroll. In some cases, these schools will have additional entry requirements like keyboarding or data entry.

Classes will run through a range of machine shorthand, keyboarding, legal terminology, court vocabulary, proofreading, reporting, ethics and more. Students will be required to take speed building classes and will practice with the stenotype – 225 words per minute is the minimum requirement in most cases.

When students graduate, they receive a Registered Professional Reporter certificate from the NCRA. They will also need a Certified Shorthand Reporter license, for which the requirements vary by state.

Stenotype

The most common piece of equipment for a court reporter is the stenotype machine, which uses a concept of keys pressed simultaneously to quickly create words and phrases. A stenotype has 22 unmarked keys that look something like a piano – the keys represent parts of the alphabet, and students learn how various combinations or “codes” will produce different sounds.

In the past, this information would roll out on steno paper. Today, it’s more common for the readout here to be digital. There can be a laptop connected to the stenotype to produce captions for any hearing-impaired people present, and if needed, digital copies of the report can be translated into another language.

For more on the training and equipment used by court reporters, or to learn about any of our Phoenix, AZ court reporters, speak to the pros at Phoenix Deposition Services today.

Legal Assistants and The Deposition

Legal Assistants and The Deposition

This article is about legal assistants and the deposition tips we can provide to assist in the legal community.

Legal Assistants and the Deposition

Before the Deposition

Legal assistants will want to prepare for the following things.

  • Determine where the deposition will be taking place and that it is suitable for the demands of the day.
  • Verify the lighting is adequate and that there is an appropriate amount of space and seating available. Also that there are photocopying and wifi available.
  • Contact the court reporting firm and arrange for any changes in time or venue that may have come up, any videography services that are needed and local or remote realtime connections are available.
  • If the case is technical, give the court reporter a list of case-specific terms to program into their stenotype job dictionary.

Time of Deposition

  • Be sure to introduce yourself to the videographer and court reporter and remember to provide all interested parties with a business card.
  • If there are exhibits that need pre-marked before going on the record, be sure to provide these to the court reporter.
  • Go over a few of the Do’s and Don’ts and remind the witness of how to be a rockstar during questioning.

Before You Leave

  • Consult with the court reporter and be sure they have everything they need such as all of the needed spellings.
  • Verify the delivery time of the final transcript and synced video.
  • Verify who exactly will be in charge of retaining the exhibits.
  • See if your court reporter has time to quickly clean up the rough draft while he is still connected to his/her realtime feed.

We hoped you have found this article enjoyable and informative. If you are looking for Phoenix court reporters for your deposition, contact our office or call us today to schedule a deposition with us.