Staying Fit

Staying Fit When Working in an Office

Staying Fit While Working in an Office

Staying fit while working in an office is no easy task for some of us, especially once that “20 year anniversary” with your company comes around. This blog contains tips for staying fit when working in an office.

1. Get up and move around

Take advantage of any opportunity you get to get up and get moving around. Whatever it may be, be proactive when it comes to your health. Try running those copies over to the post office whenever you find a chance.  It will get the oxygen going and hit the reset button on your brain.

2. Drink lots of water

Water essentially keeps your system clean and you running as efficient as possible. Our advice is investing in a reusable water bottle and take short trips to the cooler whenever it’s time for a refill.

3. Walking to lunch

Getting into your car may save time during your lunch break, but walking to get your meal can be just one more of those precious moments to get up and get going during your day.

4. Eat breakfast and cut out snacks

We all know the old saying breakfast is the most important meal of the day. Not only is it your fuel to get you going in the morning, it sustains your energy throughout the day. Also,  when a properly proportioned, well-balanced diet containing the right health components is the start of your day, you will feel full of energy and ready to take on the world.

5. Take a lunch break at the gym

Depending what your time allowance is for your lunch break, you may be able to squeeze in a quick 20-minute workout to re-energize you after a light lunch.

As for court reporters, there is a lot of required sitting during depositions and at the computer day in and day out.  We follow these basic standards for staying fit so we can continue to produce the best transcripts in Phoenix, AZ.

Thank you for reading our blog and don’t forget to schedule a deposition today!

 

Advantages of Video Conferencing

Advantages of Video Conferencing

Advantages of Video Conferencing

This blog is about the advantages of video conferencing.  Video conferencing is a fast and reliable way for legal professionals to conduct business in realtime through the use of a computer and an internet connection. When parties who are not able to be in the same room as one another but still need to attend court proceedings, that is when this innovation is called upon. Video depositions are now more readily available than ever before thanks to the availability of WiFi and the internet.

What is  Coming for Video Conferencing

Video conferencing is an amazing innovation alone. Now courtrooms are attempting to develop a sophisticated holographic technology that uses facial recognition software capable of recreating crime scenes. It is also said to analyze witnesses in order to determine whether a witness is a credible source of information. The advantages of this will be that court reporters will be able to record the witnesses statements, but also analyze how the witness’s facial expressions appear and if the software believes they are telling the truth or not.

This type of advanced technology is still quite a ways away due to the expensive costs that come with research alone, not to mention failed prototypes. One company even gave more than two million dollars towards this impressive innovation. Every day in the legal field we find out that no matter how advanced technology becomes, there is little comparison to the skills of a great court reporter. No matter how much we may be able to speed up the process of how courtroom information is gathered and shared, we will always need the fastest computer available and that is the human brain.

If you would like to read more on this topic, consider checking out our blog page found on our website at www.phoenixdepositionservices.com.

 

 

Training and Equipment for Court Reporters

Training and Equipment for Court Reporters

Training and Equipment for Court Reporters

At Phoenix Deposition Services, we’re proud to provide realtime court reporting software to allow live access to reporting during a given deposition. This service comes after traning and equipment for court reporters is provided..

Part of our high-quality service comes from the expertise of our certified court reporters. What is the training required to get this kind of position, and what equipment is used for accurate and speedy transcription? Here are some basics.

Training

To become a licensed court reporter, one must attend a certified court reporting school accredited by the National Court Reporters Association (NCRA). The courses for this usually take around three years on average, with applicants required to have a high school diploma or GED to enroll. In some cases, these schools will have additional entry requirements like keyboarding or data entry.

Classes will run through a range of machine shorthand, keyboarding, legal terminology, court vocabulary, proofreading, reporting, ethics and more. Students will be required to take speed building classes and will practice with the stenotype – 225 words per minute is the minimum requirement in most cases.

When students graduate, they receive a Registered Professional Reporter certificate from the NCRA. They will also need a Certified Shorthand Reporter license, for which the requirements vary by state.

Stenotype

The most common piece of equipment for a court reporter is the stenotype machine, which uses a concept of keys pressed simultaneously to quickly create words and phrases. A stenotype has 22 unmarked keys that look something like a piano – the keys represent parts of the alphabet, and students learn how various combinations or “codes” will produce different sounds.

In the past, this information would roll out on steno paper. Today, it’s more common for the readout here to be digital. There can be a laptop connected to the stenotype to produce captions for any hearing-impaired people present, and if needed, digital copies of the report can be translated into another language.

For more on the training and equipment used by court reporters, or to learn about any of our Phoenix, AZ court reporters, speak to the pros at Phoenix Deposition Services today.

Legal Assistants and The Deposition

Legal Assistants and The Deposition

This article is about legal assistants and the deposition tips we can provide to assist in the legal community.

Legal Assistants and the Deposition

Before the Deposition

Legal assistants will want to prepare for the following things.

  • Determine where the deposition will be taking place and that it is suitable for the demands of the day.
  • Verify the lighting is adequate and that there is an appropriate amount of space and seating available. Also that there are photocopying and wifi available.
  • Contact the court reporting firm and arrange for any changes in time or venue that may have come up, any videography services that are needed and local or remote realtime connections are available.
  • If the case is technical, give the court reporter a list of case-specific terms to program into their stenotype job dictionary.

Time of Deposition

  • Be sure to introduce yourself to the videographer and court reporter and remember to provide all interested parties with a business card.
  • If there are exhibits that need pre-marked before going on the record, be sure to provide these to the court reporter.
  • Go over a few of the Do’s and Don’ts and remind the witness of how to be a rockstar during questioning.

Before You Leave

  • Consult with the court reporter and be sure they have everything they need such as all of the needed spellings.
  • Verify the delivery time of the final transcript and synced video.
  • Verify who exactly will be in charge of retaining the exhibits.
  • See if your court reporter has time to quickly clean up the rough draft while he is still connected to his/her realtime feed.

We hoped you have found this article enjoyable and informative. If you are looking for Phoenix court reporters for your deposition, contact our office or call us today to schedule a deposition with us.

Exhibit for Attorneys

Exhibeo For Attorneys

Exhibeo for attorneys is the subject of this week’s blog. Attorneys are responsible for the collecting, organizing, and maintenance of files for a deposition. In addition, they have to ensure this information is available when it is needed. Historically this entails spending a fortune on shipping or having to haul large, heavy boxes wherever they need to go. Exhibeo is making the lives of paralegals and legal secretaries easier worldwide.

Exhibeo saves time, effort and tons of money, including the cost of manpower. Its security features are one of the attractive capabilities of this product. You can relax knowing that all of your files are secure, uploading all the documents you want up to 300,000 onto your drive, then being able to recall by the keyword search. Nothing is held in the cloud, removing the vulnerability of potential hacks. Another added benefit is the level of preparedness with all of your files being portable. Being able to search and share your documents once you save them is a game-changing feature, whereas now you can find exactly what you’re looking for by searching with exact quotes instead of reading line by line. Once saved you can distribute the documents to all parties using Exhibeo’s closed and secure network. So if you are preparing for an all-day deposition for multiple parties and want to save the dreaded cost and labor that goes with the previous method, then we encourage you to check out this new and innovative tool for paralegals, attorneys, and legal secretaries.

Phoenix Deposition Services hope you enjoyed this week’s blog and continue to read throughout the future. If you’re looking for the very best in Phoenix court reporters, look no further and contact us either by phone (602) 230-2499 or by visiting our website to schedule your deposition or video deposition today.

Common Basic Deposition Questions

Common Basic Deposition Questions

At Phoenix Deposition Services, we’re proud to provide court reporting and numerous other services that allow attorneys to have a great idea of testimony in advance. In today’s blog, we will be writing about common deposition questions.

We’re also here to provide basic expertise as well, however. A deposition is a period used to gather pretrial information and discover what a witness does or doesn’t know about a given case – here are some of the standard questions that will come in a deposition.

Introductory Questions

Introductory questions are in place first to put the witness at ease, and second to help keep them honest later during the trial. Common questions here will include:

  • You understand you are under sworn oath and must tell the truth?
  • Have you had a deposition taken in the past?
  • Are you prepared to answer questions and nothing will prevent you from giving your full attention?
  • Will you let me know if you don’t understand any of my questions?
  • Will you let me know if you need a break?
  • Are you taking any medications that could interrupt our session in any way?

Background Questions

Once introductory questions are finished, the attorney will move to specific personal background questions. These include five separate categories:

  • Identification: Things like your name, nicknames, date of birth, age, and social security number.
  • Marital history: Whether you’ve been married, spousal information, whether you have children, etc.
  • Residential history: Current address, previous addresses, length of tenancy, reasons for moving, and who lived with you.
  • Education: What level you attained, what schools you attend(ed), what degrees you hold or are working on.
  • Legal history: Whether you’ve been arrested in the past or convicted of a crime, why, what penalty you paid, and whether you’ve been involved in any other legal claims or lawsuits.

Deposition Preparation Questions

In addition, the deposing attorney is allowed to ask the witness about how they prepared for the deposition itself. Questions here may include:

  • How did you prepare?
  • Did you speak to anyone besides your attorney? If so, who and why?
  • What did you discuss during deposition preparation?
  • What documents pertaining to the case have you reviewed?
  • Did you meet with counsel for the opposing side prior to the deposition?
  • Have you spoken with or signed any agreements with reporters regarding this case?

For more on the basics of a deposition speak to the pros at Phoenix Deposition Services today.

Video-deposition-tactics

Video Deposition Tactics

These Are A Few Video Deposition Tactics

This blog will introduce a few video deposition tactics we have seen used in court or other legal proceedings.

1. Impeaching a Witness 

Impeaching a witness during a trial is a game changer. Attorneys can take advantage of this powerful technology to turn the tables in their case. By comparing the answers from a statement made during a video deposition to the statements made in court, you are more likely to catch the witness in a lie or notice any inconsistencies in their testimony.

2. Getting Clients Prepared for Trial

In the preparation for trial comes the responsibility of assessing whether or not to use a witness or if their testimony will be beneficial to your case. Video depositions are a valuable tool when used to view the actions and attitude of the deponent. Will they be nervous or difficult to crack? The more you work with clients beforehand the more they will understand about the video deposition process. Therefore it is imperative you take the time to work with them.

3. Viewing of Physical Evidence 

Let’s say that the witness is asked to hold or handle a particular piece of evidence at a deposition. The benefit of video is that the judge, as well as the jury, can view it for themselves instead of hearing what is happening from a paper transcript being read out loud. The visual component is an excellent source of information and powerful tool many attorneys use every day when making preparations for trial.

4. One at a Time Please

Be sure to only take one person’s statement at a time. This means less confusion and fewer people trying to talk at one time. There will also be less noise and fewer disruptions. The number one thing you can do to throw off the flow of an attorneys line of questioning is interrupting to clarify who is saying what for the record.

Call us today to gain the competitive advantage and to better serve your client through our professional and affordable video depositions.

Avoid Disaster

How To Avoid Disaster During A Deposition

How to avoid disaster during a deposition is the topic of this week’s article and it is intended to help the less experienced witnesses, attorneys and court reporters in the legal field.

 

Speak Loud Enough for Everyone to Hear You Clearly 

As a court reporter, we are often lost in the background or forgotten about, so it is not uncommon for a witness or attorney to speak where they can be heard clearly by the court reporter. Speak up and remember that no matter how clever your questions are they will, in fact, end up as “inaudible” in the transcript. Court reporters are at times reluctant to interrupt the proceedings to ask an attorney or a witness to increase the volume of their voice more than once. The last thing a court reporter wants is to interrupt an attorney’s train of thought; however, it is our job above all to preserve the record, so remember, if you want it in the record, speak clearly and speak loud enough for everyone to hear you.

 

If asked to read don’t speed

When put on the spot and asked to read from a specific written document, sometimes people can end up flying through it and mumbling or jamming their words together. Our advice is to take a breath and enunciate when reading a written document. Another way to assist your court reporter is to provide a copy of any written documents that someone will read out loud so they can later check their notes in comparison.

 

Try to Remember Shop Talk Can be Difficult to Transcribe

I think every profession may have their own personal words and lingo for special terms specific to their field, but court reporters are not aware of all terms used by expert witnesses or attorneys in large or complicated medical malpractice cases and can get thrown off because of this.

 

 

Put It On Paper 

Many things are lost when transitioning to paper, like body language or gestures that cannot be recorded unless doing a video deposition.  Using a phrase like “let the record show” allows clarification of gestures made. The NCRA’s brochure Making The Record suggest this will “ensure a clean record.”

We thank you for reading our article this week, and remember, if you are in need of highly skilled court reporters in Phoenix, AZ, call us today or schedule directly from our website.